Continuum of Care
Tools for Partners
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HMIS
The Contra Costa Homeless Continuum of Care utilizes a web-based Homeless Management Information System (HMIS) which helps gives our collaboration of homeless agencies a better way to collect data, coordinate care, and manage operations.The HMIS can be used to produce an unduplicated count of homeless persons, understand patterns of service use, and measure the effectiveness of homeless programs in Contra Costa County.If your program serves homeless individuals or families and you would like to become an HMIS partner agency, please contact homelessprogram@cchealth.org.
Service Provider Forms
- Client Release of Information (ROI) Authorization and List of Partner Agencies
- Benefits of signing the HMIS ROI
- Standard Forms:
- Intake Form
- Exit Form
- Update Form
- Intake Form for CE Access Points - Runaway and Homeless Youth:
- Intake Form
- Exit Form
- Update Form
- Aftercare Form - CORE Mobile Outreach:
- Intake Form
- Child Intake Form
- Contact Sheet
- Supplemental Sheet for Nonhomeless - HDAP:
- Intake Form
- Update Form
- Exit Form - Warming Center Intake
- H3 Warming Center/Service Center Intake
- Respite Exit
- Hume Exit
Data Management Policies
- Data Quality Monitoring Plan
- Exit Destination Guide
- Privacy Notice
- Client Revocation Form
- HMIS Governance Charter and HMIS Policies & Procedures
- Data Collection Guide
- How to Run and Tips to Correct the Monthly Enrollment Reports
- Clarity User's Manual
- HMIS Program Set Up Form
HMIS Database
- Access the Contra Costa HMIS Database (secure site)
Video Tutorials
- Clarity HMIS - Basic Functions
- Applying different ROI Scenarios in HMIS
- PSH/RRH Programs - logging a move-in date, a loss of unit, and handling program transfers
- Contra Costa CES - How to administer the intake/triage assessment
- Contra Costa CES - How to enter CES data into HMIS
- Confidentiality Training
Meeting Minutes and Announcements
- December Meeting Cancelled
- November 16, 2021
- October Meeting Cancelled
- September 21, 2021
- August 17, 2021
- July Meeting Cancelled
- June 15, 2021
- May 14, 2021
- April 20, 2021
- March 16, 2021
- January 19, 2021
- Newsflash: Changes to Date of Birth Field
- November 17, 2020
- October 20, 2020
- September 15, 2020
- August 18, 2020
- June 16, 2020
- September 17, 2019
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Trainings
HMIS Trainings
VI-SPDAT
The VI-SPDAT helps identify who should be recommended for each housing and support intervention, moving the discussion from simply who is eligible for a service intervention to who is eligible and in greatest need of that intervention.
- Single Adult VI-SPDAT
- Family VI-SPDAT
- Youth VI-SPDAT
- Training Video:
CoC Trainings
- 2022
- Critical Time Intervention (CTI) Training:
- Case Management 101 (12/12/22):
- Motivational Interviewing (11/28/22):
- Trauma Informed Care:
- Connecting Clients to Workforce Services (9/26/22):
- Fair Housing (8/22/22):
- Connecting Clients to Mainstream Benefits (7/28/22):
- Housing First 201: Practical Implications and Applications:
- Mandated Reporting of Elder and Dependent Abuse (4/25/22):
- VAWA Compliance & Strategies for Serving Survivors of Domestic Violence (3/28/22):
- Problem Solving Conversations (1/24/22)
- 2021
- Criminal History Screening and Working with Clients on the Registry (12/13/21)
- From the Streets to the Workplace (11/29/21):
- Tenant's Rights and Fair Housing Training (9/27/21):
- Recording
- Materials
- Equity Training Series (June- August 2021):
- Case Management Training (6/28/21)
- Housing First 2.0 (5/24/21)
- Housing First for Affordable Housing Developers and Property Managers (6/2/21)
- Mandated Reporting of Child Abuse Training: Session 1 (5/13):
- Motivational Interviewing (4/27/21):
- Recording Link
- Password: eAM6ad26
- Materials
- VAWA Compliance & Strategies for Serving Survivors of Domestic Violence (3/15/21):
- COVID-19 Vaccine for People Experiencing Homelessness Training 3/12/21
- Trauma Informed Care Training 2/22/21
- Rapid Resolution, 1/25/21
- 2020
- Connecting Consumers to Mainstream Benefits 12/10/20
- Introduction to Workforce Development Training on 11/18/20
- Housing Equity, Fair Housing and Equal Access Training:
- Housing First
- 2019
- 2018
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Tools
Coronavirus (COVID-19) Resources
System Policies, Procedures and Standards
- Contra Costa Continuum of Care Program Models and Performance Standards
- Coordinated Entry Housing Security Fund Policies & Procedures
- Bedbug protocol
- Homeless Encampment protocol
- CoC/ESG Written Standards
- Coordinated Entry Policies & Procedures
- CoC 101 Video
- CoC Orientation Packet
- Emergency Housing Voucher background
- COMPLAINT: