Continuum of Care
Tools for Partners
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HMIS
The Contra Costa Homeless Continuum of Care utilizes a web-based Homeless Management Information System (HMIS) which helps gives our collaboration of homeless agencies a better way to collect data, coordinate care, and manage operations.The HMIS can be used to produce an unduplicated count of homeless persons, understand patterns of service use, and measure the effectiveness of homeless programs in Contra Costa County.If your program serves homeless individuals or families and you would like to become an HMIS partner agency, please contact homelessprogram@cchealth.org.
Service Provider Forms
- Client Release of Information (ROI) Authorization and List of Partner Agencies
- Benefits of signing the HMIS ROI
- Contra Costa Standard Forms:
- Intake Form
- Exit Form
- Update Form - Runaway and Homeless Youth:
- Intake Form
- Exit Form
- Update Form
- Aftercare Form - CORE Mobile Outreach:
- Intake Form
- Child Intake Form
- Contact Sheet
- Supplemental Sheet for Nonhomeless - HDAP:
- Intake Form
- Update Form
- Exit Form - Warming Center Intake
- H3 Warming Center/Service Center Intake
- Respite Exit
- Hume Exit
Data Management Policies
- Exit Destination Guide
- Privacy Notice
- Client Revocation Form
- HMIS Governance Charter and HMIS Policies & Procedures
- Data Collection Guide
- How to Run and Tips to Correct the Monthly Enrollment Reports
- Clarity User's Manual
- HMIS Program Set Up Form
HMIS Database
- Access the Contra Costa HMIS Database (secure site)
Video Tutorials
- Clarity HMIS - Basic Functions
- Applying different ROI Scenarios in HMIS
- PSH/RRH Programs - logging a move-in date, a loss of unit, and handling program transfers
- Contra Costa CES - How to administer the intake/triage assessment
- Contra Costa CES - How to enter CES data into HMIS
- Confidentiality Training
Meeting Minutes and Announcements
- December Meeting Cancelled
- November 16, 2021
- October Meeting Cancelled
- September 21, 2021
- August 17, 2021
- July Meeting Cancelled
- June 15, 2021
- May 14, 2021
- April 20, 2021
- March 16, 2021
- January 19, 2021
- Newsflash: Changes to Date of Birth Field
- November 17, 2020
- October 20, 2020
- September 15, 2020
- August 18, 2020
- June 16, 2020
- September 17, 2019
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Trainings
HMIS Trainings
VI-SPDAT
The VI-SPDAT helps identify who should be recommended for each housing and support intervention, moving the discussion from simply who is eligible for a service intervention to who is eligible and in greatest need of that intervention.
- Single Adult VI-SPDAT
- Family VI-SPDAT
- Youth VI-SPDAT
- Training Video:
CoC Trainings
- 2022
- Mandated Reporting of Elder and Dependent Abuse (4/25/22):
- VAWA Compliance & Strategies for Serving Survivors of Domestic Violence (3/28/22):
- Problem Solving Conversations (1/24/22)
- 2021
- Criminal History Screening and Working with Clients on the Registry (12/13/21)
- From the Streets to the Workplace (11/29/21):
- Tenant's Rights and Fair Housing Training (9/27/21):
- Recording
- Materials
- Equity Training Series (June- August 2021):
- Case Management Training (6/28/21)
- Housing First 2.0 (5/24/21)
- Housing First for Affordable Housing Developers and Property Managers (6/2/21)
- Mandated Reporting of Child Abuse Training: Session 1 (5/13):
- Motivational Interviewing (4/27/21):
- Recording Link
- Password: eAM6ad26
- Materials
- VAWA Compliance & Strategies for Serving Survivors of Domestic Violence (3/15/21):
- COVID-19 Vaccine for People Experiencing Homelessness Training 3/12/21
- Trauma Informed Care Training 2/22/21
- Rapid Resolution, 1/25/21
- 2020
- Connecting Consumers to Mainstream Benefits 12/10/20
- Introduction to Workforce Development Training on 11/18/20
- Housing Equity, Fair Housing and Equal Access Training:
- Housing First
- 2019
- 2018
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Tools
Coronavirus (COVID-19) Resources
System Policies, Procedures and Standards
- Coordinated Entry Housing Security Fund Policies & Procedures
- Bedbug protocol
- Homeless Encampment protocol
- CoC/ESG Written Standards
- Coordinated Entry Policies & Procedures
- CoC 101 Video
- CoC Orientation Packet
- COMPLAINT:
Emergency Housing Vouchers
BACKGROUND
Contra Costa County has been awarded 201 Emergency Housing Vouchers (EHVs).EHVs are tenant-based rental assistance vouchers without supportive services attached, like Mainstream Vouchers or Section 8.
Please note, EHV applications are not open to the public.Eligible individuals with the longest lengths of consecutive stay in a HMIS-participating emergency shelter and permanent supportive housing program will be invited to apply.If you have questions about this process, please reach out to Natalie Siva (Natalie.Siva@cchealth.org) and Shelby Ferguson (Shelby.Ferguson@cchealth.org).
MATERIALS
Please note, EHV applications are not open to the public.Eligible individuals with the longest lengths of consecutive stay in a HMIS-participating emergency shelter and permanent supportive housing program will be invited to apply.
HMIS EHV Application Materials:
- Emergency Housing Voucher Application Packet | Spanish (Please note, this application packet must be submitted in HMIS.)
- EHV Application Training for Providers (11/08/2021)
Policies & Procedures:
- Emergency Housing Voucher Coordinated Entry Policies
- Standards of Practice for Transition Services in Emergency Housing Vouchers
Materials for Prospective Applicants:
- EHV Flyer for Prospective Applicants | Spanish
- EHV Frequently Asked Questions (FAQs) for Applicants | Spanish