Continuum of Care

Tools for Partners

HMIS

Trainings

Tools

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  HMIS

  The Contra Costa Homeless Continuum of Care utilizes a web-based Homeless Management Information System (HMIS) which helps gives our collaboration of homeless agencies a better way to collect data, coordinate care, and manage operations. The HMIS can be used to produce an unduplicated count of homeless persons, understand patterns of service use, and measure the effectiveness of homeless programs in Contra Costa County. If your program serves homeless individuals or families and you would like to become an HMIS partner agency, please contact homelessprogram@cchealth.org.

  Service Provider Forms

  • Client Release of Information (ROI) Authorization and List of Partner Agencies
  • Benefits of signing the HMIS ROI
  • Contra Costa Standardized HMIS Intake Form
  • Contra Costa Standardized HMIS Exit form
  • Contra Costa Standardized HMIS Update Form
  • Runaway and Homeless Youth Intake Form
  • Runaway and Homeless Youth Exit Form
  • Runaway and Homeless Youth Update Form
  • Runaway and Homeless Youth Aftercare Form

  
  

  Data Management Policies

  • Privacy Notice | Spanish
  • Client Revocation Form
  • Policies & Procedures
  • Data Collection Guide
  • Clarity User's Manual
  • HMIS Program Set Up Form

  
  

  HMIS Database

  

  • Access the Contra Costa HMIS Database (secure site)

  
  

  Video Tutorials

  • Clarity HMIS - Basic Functions
  • For PSH/RRH Programs - logging a move-in date, a loss of unit, and handling program transfers
  • Contra Costa CES - How to administer the intake/triage assessment
  • Contra Costa CES - How to enter CES data into HMIS
  • Confidentiality Training

  
  

  Meeting Minutes and Announcements

  • March 16, 2021
  • January 19, 2021
  • Newsflash: Changes to Date of Birth Field
  • November 17, 2020
  • October 20, 2020
  • September 15, 2020
  • August 18, 2020
  • June 16, 2020
  • September 17, 2019

  
  
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  Trainings

  HMIS Trainings

  See HMIS trainings and tools.

  VI-SPDAT

  The VI-SPDAT helps identify who should be recommended for each housing and support intervention, moving the discussion from simply who is eligible for a service intervention to who is eligible and in greatest need of that intervention.

  • Single Adult VI-SPDAT
  • Family VI-SPDAT
  • Youth VI-SPDAT
  • Training Video:
    • Single VI-SPDAT ↗
    • Family VI-SPDAT ↗

  
  

  CoC Trainings

  • 2021
    • COVID-19 Vaccine for People Experiencing Homelessness Training 3/12/21
    • Trauma Informed Care Training 2/22/21
    • Rapid Resolution, 1/25/21
  • 2020
    • Connecting Consumers to Mainstream Benefits 12/10/20
    • Introduction to Workforce Development Training on 11/18/20
    • Housing Equity, Fair Housing and Equal Access Training:
      • Video
      • Presentation
      • Role Play Scenarios & Sample Answers
    • Housing First
  • 2019
    • Rapid Resolution Training: Agenda | Presentation
    • Violence Against Women Act Training 11-13-2019
    • Equal Access Rule
    • Conservatorship 101
    • Motivational Interviewing Training March 2019
    • Emergency Preparedness for Homeless Service Providers March 2019
  • 2018
    • Lifting Barriers to Housing for Individuals with Criminal Records
    • Lifting Civil Legal Barriers to Housing
    • Mental Health Crash Course

  
  
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  Tools

  Coronavirus (COVID-19) Resources

  • Coronavirus (COVID-19) Latest Information↗

  
  

  System Policies, Procedures and Standards

  • Coordinated Entry Housing Security Fund Policies & Procedures
  • Bedbug protocol
  • Homeless Encampment protocol
  • CoC/ESG Written Standards
  • Coordinated Entry Policies & Procedures
  • CoC 101 Video
  • CoC Orientation Packet