Charter of the Consolidated Planning Advisory Workgroup

Approved July 16, 2009

Background

The California Department of Mental Health mandates that a Community Program Planning Process (CPP) serve as the basis for all Mental Health Services Act (MHSA) Planning. To date, there have been multiple MHSA Stakeholder Workgroups in Contra Costa, including: Community Services & Supports, Prevention & Early Intervention, Workforce Education & Training, and Capital Facilities & Information Technology.

The next major planning phase for MHSA in Contra Costa Mental Health (CCMH) is to develop an integrated 3-year plan for all components of MHSA that updates the existing plans, improves their quality, and integrates them into a single planning cycle. CCMH intends to submit its integrated plan to the State Department of Mental Health in April 2010.

The framework for the Integrated Plan consists of five sections:

1. Community Planning Process
2. Community vision and three year goals
3. Report on prior year's MHSA activities
4. Funding request summary for the upcoming year
5. Report of performance indicators

Purpose and Role of the Consolidated Planning Advisory Workgroup (CPAW)

The mission and purpose of the Consolidated Planning Advisory Workgroup (CPAW) is to assist CCMH with integrated planning, as well as to increase the transparency of MHSA efforts. Activities CPAW will be involved in include:

• Serving as the stakeholder group for the MHSA Innovation Component.
• Developing annual updates to existing MHSA plans: Community Services and Supports, Prevention and Early Intervention, Workforce Education and Training, Capital Facilities and Technology, etc.
• Developing an integrated, transformative vision for the CCMH system.
• Advising on integration of MHSA principles/practices into the larger MH system.
• Developing 3-year integrated plans and updates.
• Developing an assessment process for reviewing MHSA components (or building upon existing quality improvement processes in CCMH).
• Reviewing findings from the assessment process.
• Advising of funding opportunities.
• Serve as MHSA ambassadors to the larger community of Contra Costa County.

Goals (approved for six months through December 2009)

Goal I:
Develop an inclusive process to review, revise, recommend and monitor each component plan of MHSA (Community Services & Supports, Innovation, Capital Facilities, Technology, Work Force, Prevention and Early Intervention, PEI Technical Assistance).

Goal II:
Evaluate the qualitative and quantitative outcomes of individual MHSA Programs.

Goal III:
Create recommendations to policymakers for transforming the public/private mental health system in Contra Costa County.

Composition

Members of the CPAW were selected by the CCMH Director of Mental Health in February 2009 and will serve for at least one year. As members leave, every attempt will be made to replace them with individuals with similar skills, knowledge and background. CPAW membership reflects new and past stakeholder involvement, as well as diversity in ethnicity and culture, consumer, family, MH provider, education, health, social services, law, faith, regional representation, etc.

The Mental Health Director would like to maintain the composition at the current level, which is as follows:

Only those members as appointed by the Mental Health Director to one of the representative groups noted, above, will be allowed to vote on items that require action by CPAW. Some members of CPAW may also be County staff, however, they are representing one of the stakeholder interests as noted, above.

Sherry Bradley will serve as the Convener of CPAW meetings. Other CCMH and/or MHSA staff and consultants will serve as resources to the CPAW, but will not be voting members of CPAW.

Schedule

Meetings are most effective when, from the outset, the group has clear expectations for participation and agreement regarding how the meetings will be run. The following preliminary groundrules have been reviewed, finalized, and adopted by the CPAW to ensure that its meetings are engaging, open, collaborative, efficient, and effective:

Ground Rules

Meetings are most effective when, from the outset, the group has clear expectations for participation and agreement regarding how the meetings will be run. The following preliminary groundrules have been reviewed, finalized, and adopted by the CPAW to ensure that its meetings are engaging, open, collaborative, efficient, and effective:

1. Agendas and minutes of the previous meeting will be emailed before each meeting
2. Meetings will start and stop on time.
3. One speaker at a time; allow the facilitator to "direct traffic."
4. Speaker's remarks should be brief to allow for others to speak.
5. Listen to and value other points of view, even if they differ from yours.
6. To the greatest extent possible, system interests should trump personal interests.
7. Declare potential conflicts of interest before the topic is discussed.
8. Focus on past stakeholder processes only to the extent that it helps the CPAW move forward.
9. When the group makes a decision, seek consensus first; a simple majority is the second option.
10. Turn off cell phones, unless your job requires you to be readily available.

Conclusion

The CPAW is comprised of individuals who believe in the values and principles inherent in the MHSA and who actively support CCMH's plan inside the CCMH organization and in the community. The CPAW maintains a high standard of excellence for itself and for all those participating in the MHSA process. For members of the CPAW this is a significant responsibility that calls for active participation, clear expectations, high performance, and outcomes that support the goals of CCMH's MHSA plans.

Contra Costa County, California, USA Copyright © 2000–2013 Contra Costa Health Services Home | Privacy, Terms of Use, Accessibility | Help | Site Map | validate | top of page