RFP Process

RFP Timeline & Docs

Request for Proposal for Emergency Ambulance Service Timeline & Process 2014-2015

With the EMS System Modernization Study completed Contra Costa EMS begins the preparation of a Request for Proposal for Emergency Ambulance for the Exclusive Operating Areas (EOA) I, II and V currently served by the private emergency ambulance provider. Fitch and Associates LLC will be serving as RFP contract consultants. All information, documents and notices associated with the RFP will be posted on this site.

All dates subject to change.

Date	Information
Jan 1, 2016	Startup of new contract
Nov 17, 2015	Contract to the Board of approval
Nov 9, 2015	Contract finalized
July 21, 2015	Presentation to the Board; Notice of Intent to Award; Authorization to proceed See the video of the board presentation here
Jun 5, 2015	Proposer's presentations
May 21, 2015	Proposals due by 4pm and Public Proposal Opening Contra Costa County Fire Protection District and American Medical Response Proposal Contra Costa County Fire Protection District and American Medical Response Proposal Exhibits One through Nine Public Proposal Opening Instructions
Mar 19, 2015	MANDATORY Proposer's Conference RFP Responses to Questions and Addendum from Mandatory Proposer's conference
Mar 13, 2015	RFP Questions and Clarifications from bidders due by 5pm. Submission Instructions
Feb 27, 2015	2015 Contra Costa County Request for Proposals for Emergency Ambulance Service RFP Response Data File - This file contains 9-1-1 response information for Contra Costa County from January 2011 through December 2013. The numerical portion of all street locations has been modified by randomly adding or subtracting a number between 1 and 10. (corrected as of 4/13/15) RFP Data File Correction and New RFP Excel Templates Memo - 4/13/15 - Appendix 14 - Basis for Revenue Projections - Appendix 15 - Revenue Flow Projections - Appendix 16 - Expense Budget Plan A and B - Appendix 17 - One Time Capital Expenses - Appendix 18 - Pro Form Summary
Jan 13, 2015	Board of Supervisor Meeting on Emergency Ambulance RFP Draft
Dec 16, 2014	Video (forward to 3:14:00 to view): DRAFT RFP to BOS for Discussion
Dec 9, 2014	DRAFT RFP is now available for review and public comment
Oct 21, 2014	Video: View Board of Supervisor's video on report on Emergency Ambulance RFP Development Workshop and Process by Contra Costa EMS and Fitch and Associates (Note: Board item starts at 1:37:57)
Sep 23, 2014	Fire Executive Chiefs Board of Supervisor RFP Input Workshop. BOS Agenda (see item D.12)
Sep 17, 2014	Public Comment. EMS Ambulance RFP Development Workshop (Stakeholder and Public Meeting Notice). RFP modified agenda (posted 9/5/2014). RFP Development Workshop.
Sep 5, 2014	Level of Service for Fire First Medical Response.
Aug 5, 2014	RFP preparation BOS presentation.
Jul 18, 2014	Special Meeting of the EMCC. EMS Medical Director EMS System Optimization presentation. EMS Agency Director RFP staff recommendations.
Nov 17, 2015	Competively awarded County EMS Ambulance contract for exclusive operating areas I, II and V to go to Board of Supervisor's for approval.

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